Free Audio Conferencing: Solution to Safeguard Your Business' Success

In this modern world, freebies are always the next best thing to heaven, since you already need to shred money for everything. Nothing comes free --- harsh but true. So we tend to get a little off card when something free is being offered. Either it's good or a joke.

An audio conference is one way to have a quick and convenient way to communicate with investors and other important figures anywhere, locally or otherwise --- and the brilliant news is, it has a free service period where you can make use of the software to test-drive up until the moment that you realize you will avail the service. Because technology has spawned fast, almost every part of the world that has people in it has a phone or a cell phone, which means that communication is a staple. Making contact with those from afar is made conveniently available by these technology wonders.

The old, reliable audio conference is still widely used up to this day even if the web conference call provider industry has gained popularity on the teleconferencing world. The Free Audio Conferencing is a great way for some conference service companies to let the public about their service.

Free audio conferencing can bring breakthrough to your company. Many service providers offer week tests which will include their limited edition so potential clients can have the first-hand experience of this free conferencing perk.

Users could sign up usually on the internet for their free audio conferencing calls the conferencing company can provide a demonstration of the software as well present their rates and charges. The service provider would give their clients a dial-in-number and their passwords, then let know the users about the free time limit they are given for their free audio conferencing call. In a few minutes, you can easily make up your mind if you want to avail of the services or not.

Another good thing about this kind of service is that you can make a recording of the conference conversations you have had, enabling you to save time and paper work. Downloading the recordings you have made in your conference conversations is a very convenient way for time management.

Almost all of those that are making use of free audio conferencing services are secured. For companies or businesses that require a big number of conference calls, take the time to review company profiles before you entrust your whole communication requirements to them. Once you have found the perfect provider, you can breeze through your everyday tasks like a pro.

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Voice Broadcasting - Spelling Success for Business

Voice Broadcasting enables a single company to establish contact with a vast multitude of its customers instantly and disseminate its intended message to them interactively. Without voice broadcasting service in place, a company would have to maintain a vast fleet of telemarketers and necessary infrastructure to reach out to such a plethora of customers. This implies more expenditure towards hiring highly skilled telemarketers and wastage of precious hours each day looking for business. The success rate is low too as most customers hang up upon hearing the telemarketing staff's voice.

Voice Broadcasting is an astounding technological innovation which empowers a company to get a custom message recorded digitally and then transmit the same to a list of customer's phone numbers. The company only needs to maintain a comprehensive database of its contact, which it intends to target for sales promotion of a product or service. Operating on similar lines of dispatching bulk e-mails (a proven successful internet marketing promotion tactics), a single phone call can get hundreds of people know about a particular product. Voice Broadcasting program comes loaded with manifold features and options that aid the company in its endeavor.

The advanced version of Voice Broadcasting setup comes bundled with telephony boards that can detect answering machines. The inbuilt logic of the voice broadcasting software, upon being prompted by an answering device, will observe and recognize the exact moment when to initiate the message; or will go mum if the company prefers to call the number later when the customer will be available live. The software is capable of detecting busy signals, incorrect numbers also. Broadcasting program enables inclusion of personalized information into the message piece and allow an interactive voice session through IVR mode.

Broadcasting has gained immense popularity in recent years for community and government canvassing and campaigning in addition to commercial ventures. The company gets to send alerts, messages, notifications, product or service up gradation details also. The composed message can be dispatched in a matter of seconds through website.

A company using broadcasting can get the call delivery scheduled prior in time and then get the message sent out as per requirement any time. Also, a fixed schedule can be opted for too wherein a customized message can be broadcasted to masses, maintained in phone list database, at a designated day and time every week or so. The customization can be steered directly by company authorities. Voice Broadcasting has gradually evolved as an effective and advanced form of communication lending competitive edge to business groups.

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Effective Information Management Delivers Success to Your Organization

As we all witnessed the promising advancements in global technology which not only created a great impact on human life style, business psychology, culture, and environment etc but also exhibit a vital role to bind the distributed networks into a single centralized environment. I love to say that now we are living in a global technological arena connected through global tools, life is so fast and information flow is so high. At individual level, management is quite easy but how to quantify metrics when dealing with enterprise level.

Fundamentally, Information Management (IM) is the collection and organization of raw facts (data) from multiple sources and its distribution and dissemination to one or more audience. The most successful information management has been described as getting the right information to the right person in the right format at the right time. Many Organizations (public/Private) are investing to enhance Information Management best practices solutions. This is being driven by diverse factors like need to improve the efficiency and effectiveness of business processes, demands of compliance regulations and keen to deliver better solutions and services. To make a comprehensive Information management strategy, CIO's need to take care of various Critical Success Factors which require basic principles and best practices to plan implement and deploy.

In terms of technology, information management encompasses systems such as:

- Integration and collaboration tools
- Knowledge management
- Content management
- Document/Record management
- Single channel communication network
- Digitization
- Asset/identity/Accounts management
- Learning management Systems

In the context of Enterprise Information Management (EIM) which integrates Business intelligence and enterprise content management. In fact, the whole scenario revolves around system which incorporates people, processes, information architecture, metadata, quality content, technology and much more.

Challenges and trends

In real time environment, after the recent economical crunch, most organizations are facing enormous problems and tackling issues. The year 2009 was marked as phase shift in terms of challenges and trends, and 2010 is ahead to deal with that. To overcome the existing challenges and to look ahead on emerging ones, we canvassed IT industry for future trends...

Following are the most common IM issues:

- Segregation between integrated & collaborated tools and systems
- Mismatch or intermingle responsibilities for Information Management
- Lack of technical documentation
- Unclear strategic direction for the overall technology environment
- Confrontation with limited resources to deploy desire solutions
- Lack of information and effective usage issues
- Un paralleled and non comprehensive strategic alignment in context of business objectives
- Ineffective cloud computing
- Multiple channels for communications
- Asset protection issues in outsourced environment
- Change management issues
- Risk Mitigation
- Greening Information Management Systems

Few are listed above, more need to come up. For substantial compliance, IM policies, procedure should be well defined according to organizational objectives and strategically formatted to deploy solutions for end users.

What to do for rectification?

Effective IM strategic planning lead to the organizational success.

Strategic planning from an IM standpoint relates to the long-term direction an organization wants to take in leveraging IT for improving its business processes. Effective IM strategic planning involves a consideration of the organization's demand for Information management and Information technology supply capacity. Determining IM demands will involve a systematic consideration of the organization's strategic intentions, how these translate into specific objectives and business initiatives, and what IT capabilities will be needed to support these objectives and initiatives.

Keep sharp eye on Information security governance

During strategic planning phase, we need to make sure that proper Information security governance is taking place. Generally responsibility comes up over CEO and CIO's shoulder. For example; if their companies lack structured management policies and fraud or a breach of security occurs, they could be stand to face prosecution. If they won't then their companies could pay a hefty fine and damage to reputation as well. Information security governance should become a focused activity, with specific value drivers that include integrity of information, continuity of services and protection of information assets.

By living in the arena of global networking and extending the enterprise beyond its traditional boundaries, security is emerging as a significant governance issue. Hence, Information security should become an integral part of IT governance but keeping information and systems secure is an ongoing challenge. Threats and vulnerabilities keep changing and getting more sophisticated with respect to time. For special safeguard, we need to take severe measures to make the safe and secure. Internal and external controls need to implement according to geographical requirements.

Steering Committee needs to focus on following functions:

- Review the long and short term plans of the IM department to ensure that they are in accordance with the corporate objectives.
- Approve and monitor major acquisitions and the status of IM plans and budgets, establish priorities, approve standards and procedures and monitor overall IM performance
- Review and approve sourcing and strategies for select, or all, IM activities, including in-sourcing or outsourcing, and globalization or off-shoring of functions.
- Review adequacy of resources and allocation of resources in terms of time, personnel and equipment.
- Make decision regarding centralization vs. decentralization and assignment of responsibility
- Report to board of directors on IM/IS activities

Ensure concrete and concise policies and procedures

Policies and procedures reflect management guidance and direction in developing controls over information management systems and related resources. They represent corporate philosophy and the strategic thinking of senior management and business process owners. To be effective, it must be clear and concise. Periodic checks need to define; it should be adaptive in terms of new advents and significant changes in business processes in exploiting IT for efficiency and effectiveness in productivity and competitive gains.

Conclusion

By implementing comprehensive Information management practice, Organizations can grow, may create dynamic difference and will be focused and more aligned to their business objectives and goals. If it happens then steep growing curve will emerge.

This article has outlined essential features for Information Management and best practice during implementation. Main focus is to highlight the importance IM Implementation. I hope it will cover the intention and objective to keep hot eyes on Information Management during strategic planning and deployment in your organization.

Hina Naz is seasoned Technology/Telecom consultant, Communication specialist,Technical writer and Information trainer having diverse experience with telecom vendor and education. She is extremely focused to ensure results according to timelines and persuaded to strategically and cost effectively utilize technology in alignment with corporate goals. Her proven areas are technology strategic planning, integration and deployment, technical communication, program/Project management, implementing best practice methodologies and continuous improvement program.

Mentoring, Advise and counselling available for intended users.
http://www.nazhina.blogspot.com/

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